Storing IDs in a drawer before verifying the identity of visitors or renters exposes both property managers and residents to serious physical dangers and security lapses. Proactive identity verification deters fraudsters, ensures only authorized individuals access the space, and improves the safety of everyone involved. Here’s why prioritizing real-time identity checks matters.

Physical Safety Risks

Failing to verify identities and leaving IDs in unsecured storage, like drawers, allows unauthorized access to sensitive areas, increasing the risk of theft, assault, and other emergencies. There are documented incidents where impostors have found building keys or access cards left in drawers and used them to breach security, sometimes resulting in dangerous encounters with residents. Physical IDs contain highly sensitive personal information, which can be misused for impersonation or unauthorized entry if not handled properly.

Deterring Fraudsters

Conducting identity verification before allowing tours or access acts as a powerful deterrent against fraudsters and criminals. ID verification solutions now screen against global databases and cross-check applicant histories, stopping bad actors before they even step inside the property. Multifamily professionals have seen a significant drop in fraudulent tours and unauthorized access when utilizing real-time ID checks rather than relying on physical IDs stored in drawers.

Enhanced Safety for Residents and Staff

Ongoing ID verification throughout a resident’s lifecycle—from first tour to move-in—dramatically boosts safety and accountability. It helps ensure that only vetted individuals receive keys or access credentials, protecting against costly mistakes like handing over property to someone who intends harm. Automated screening and audit trails reinforce security and help property managers track who is onsite, further protecting staff and residents.

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